Under the supervision of the NHM Chief Development Officer, coordinate all aspects of the NHM Gala’s silent auction, from initial outreach to prospective donors to obtaining auction items to stewardship of those donors.
Responsibilities may include:
Review previous year’s data to work efficiently and to target new donation sources. Send an initial email with event date, venue and brief description of previous year’s Gala to past donors.
Research and identify new donors from whom to solicit auction items.
Manage follow-up communications by email and phone both to new and pervious silent auction donors to procure items.
Create comprehensive Excel document to track outreach efforts, record items by name, add item descriptions, and number the items.
Document all auction item descriptions in the AES (event tracking) system.
Curate all packages based on donations received, in collaboration with NHM staff members.
Coordinate with Auction Committee to oversee their outreach to donors, procurement of items, and follow-up donor communications, as well as to help field donations requests.
Create auction items certificates to be distributed to winners at the event.
Follow up with auction item donors to thank them after the event and to report the names of auction item winners, if needed.
